This procedure describes how it is ascertained that design documents from architects/consultants are reviewed and coordinated and how it is documented.
The procedure is limited to describe the design review and coordination activities Egydan performs.
Definition: Design review: A documented, comprehensive and systematic examination of a design to evaluate its capability to fulfil the requirements for quality, unambiguousness, completeness and to identify problems, if any, also propose the development of cost saving alternative solutions.
A design review can be conducted at any stage of the design process, but should, in any case, be conducted at the completion of this process.(Based on ISO 8402:1995/3.11)
ISO 9001/1994 section 4.4 “Design Control”.
The Quality Manager is responsible for maintaining the procedure.
The Project Manager has the responsibility for the implementation of the procedure.
The Technical Manager has responsibility to manage the procedure requirements.
5.4.1 General (ISO 9001: 1994/4.4.1)
Design management communication/(interfaces) between Egydan, the owner and his appointed consultants are in general in the form of document transmittals, meetings, review reports and correspondences.
5.4.2 Design planning and organizational / technical interfaces (ISO 9001: 1994/4.4.2 and 4.4.3)
Egydan works out a time schedule for design documents, which is updated biweekly or as required.
The time schedule reflects design activities/interfaces for the project.
Design interface and co-ordination are carried out in accordance with the typical design procedure described in the attachment no. 1 “Description of the interface between owner, consultants and Egydan” & attachment no. 2 “Design sequence for document production”. The typical design procedure is a sequential activity repeated for each building type as reflected in the time schedule.
The time schedule provides regular design reviews for the purpose of identifying and recording any design constraints and interface problems.
5.4.3 Design input (ISO 9001/4.4.4)
The Design is based on schematic design provided by the owner, modifications of these to comply with governmental regulations, Egyptian codes and standards.
5.4.4 Design output (ISO 9001/4.4.5)
The architects and consultants are responsible to ensure that design input requirements are met by internal reviews, coordination and implementation of review comments from the involved parties. The Design output - the final design documents are stamped “GOOD FOR CONSTRUCTION” by each consultant and architects for his documents.
The Architects finally stamp “COORDINATED WITH OTHER CONSULTANTS” on their documents as well as on all involved consultants drawings.
5.4.5 Design review and coordination (ISO 9001:1994/4.4.6and 4.4.7)
A program of interrelated design reviews is established and determined in the time schedule as well as in attachment no. 1 and 2 to identify when such reviews will take place at specific stages of the design during the life of the project.
Design reviews/scope of Egydan responsibility
Egydan carries out review of design documents, as the consultants prepare them with the purpose of:
• Recommending alternative solutions whenever design details affect feasibility
• Ascertaining if areas of jurisdiction overlap
• Verifying that all work has been included and allows for phased construction
• Ascertaining that all foreseeable details are included in the drawings/documents and that there is no conflicting information on any of the drawings/documents.
• Ascertaining that structural members are designed to the economical optimum.
• Ascertaining that all consultants have stamped their respective drawings/documents “GOOD FOR CONSTRUCTION”
• Ascertaining that the architects have consequently stamped all drawings “COORDINATED WITH OTHER CONSULTANTS”.
Egydan carries out design coordination on one discipline level (drawings, specifications, B.O.Q. s and Cost estimate of the same trade) for completeness and multi discipline level (drawings, specifications, B.O.Q. s and Cost estimate from different trades) to avoid ambiguity.
The design reviews and coordination are recorded in Egydan Form QF-015 “Design Review and Coordination report” (Attachment No. 3) and Form QF-017 “Drawing coordination transmittal” (Attachment No. 5)
In order to coordinate and ascertain that the consultants and architects handle design comments accordingly, Egydan conduct coordination meetings between the parties. These meetings are called for in necessary stages of the design /or whenever needed with agenda and recorded in minutes of meeting. (Attachment No. 7 & 8)
Monitoring of design activities.
Egydan monitors the progress of design activities to ensure that design documents from architects and consultants are received and submitted according to the time schedule and record the status in Form No. QF-014 (Attachment No. 12). Delays will be recorded and concerned party will be notified.
Communication between architects, consultants and owner:
Managing and control of communication and transfer of design documents/data are carried out according to the document/data control procedure. Documents used to transfer these are, but not limited to: Letters, Faxes, Transmittal letters, design review & coordination report, request of drawing copies, drawing coordination transmittal, minutes of meeting, and follow up construction documents.
5.4.6 Design Validation (ISO 9001: 1994/4.4.8)
Design validation review is carried out to ensure that the design documents conform to the agreed design requirements (section 5.4.3) so that the final design documents can be stamped “RELEASED FOR CONSTRUCTION” by EGYDAN.
5.4.7 Design Changes (ISO 9001: 1994/4.4.9)
All project changes and modifications must be identified and documented. To control design changes Egydan carries out a review according to section 5.4.5 in order to define consequences on time and cost before they are sent for Dreamland’s approval.
Design changes will be initiated in Form no. QF-0XXX “Request for Design Change” (Attachment No. 9), approved by and accepted by Egydan before implementation.
Egydan ensure necessary changes are implemented and reviewed by the consultant upon receipt.
Attachment no. 1 “Description of the interface between owner, consultants and Egydan”
Attachment no. 2 “Design sequence for document production”
Attachment no. 3 Form No. QF-015 “Design Review & Coordination Report”
Attachment no. 4 Sample of Form No. QF-015
Attachment no. 5 Form No. Form No. QF-017 “Drawing Coordination Transmittal”
Attachment no. 6 Transmittal letter COF-005
Attachment no. 7 Paradigm PME-007 “Meeting agenda”
Attachment no. 8 Paradigm PME-006 “Minutes of meeting”
Attachment no. 9 Form no QF-XX “Request for Design Change”
Attachment no. 10 Form no. QF-009 “Request for Drawing Copies”
Attachment no. 11 Form no. QF-014 “Follow up construction documents”